Early Fall 2012 Mtg. (Sept - 25, 26, 27 or Oct 2, 3, 4)
Distribute all paperworkBirds Eye View Big Picture- Catalina Island Trip & Goals
Meds
Drivers?
Money and Deposits
Late Fall 2012 Mtg. (Oct. 29, 30, 31, 1)
Collect all paperwork/meds
Itinerary Details
Pre Trip Plans - Fill out Extended Field Trip Request (Domestic) Tiffony Bonner -Chaperones?
Rea K
Matt R
Joel R
Steven W
Scott W
Dad?
- Complete Out of State Finance Form Linda Homan (Accounting) - Create meeting Flyer - 10/3/11 - Sent Out of State Form to Linda Homann in financial services (490-3366) WITH CELP CONTRACT for Deposit Payment to Camp - Update PSD volunteer requirements for Suzanne T. to attend as a chaperone - Create general medicine dosage suggestions to accompany Med Form in an effort to reduce carrying multiple bottles (Sophie) - Finalize T-Shirt Design AND make an order form to send home at first meeting (Chris) - Design PPT For Parent kick off mtg.(Chris)...Parent Partners (outdoor learning center and garden) - Frontier Flight Agreement: Buy Tickets (Sophie) 10/14/11 - Schedule Make up Meeting - Create email distribution list (final meeting date 11/1 ALL MEDS DUE, volunteer drivers, OFFICIAL TRIP APPROVAL, Process of confirming flights, reply to confirm address, med reminder, deposit reminder, t-shirt order, parent interest in garden planning) - Mullen: Money Deposit (office) - Call Lorie Porter/Becky Marrow regarding additional chaperone and deposit confirmation. - Schedule a delegation of meds mtg. with Misti Neil - Kim Visee: group health conditions and paperwork info - Organize parent contact info and email responses (vol. drivers, etc.) - Schedule subs (Bergmann- Cronin, Benson- Dan, Sophie- ?) - Reserve Platinum Limo party bus - Ask about NEW/40 seat bus (Derek at Plainum Limo (888)546-6469 and derek@limo4me.com) - Reserve hostel (LA Youth Hostel- John Estrada: john.estrada@lahostels.org) Website: http://lahostels.org/contact.html - Fill out CELP Program Planner ASAP and FAX. Talk to Becky upfront about Howlands Peak hike. Ask for the most dynamic CELP leader they have. - Email Peggy with order for Friday and Wednesday (better system for kids = how to hold them accountable for orders) - Email Becky Marrow and Tiffony Bonner about school insurance certificate - CERTIFICATE OF INSURANCE?? (sent from Tiffony Bonner w/risk management to Mara at CIC via fax) - Finalize Trip Cost: (Airfare- $5144.60) (CIC Fees- $8240.00) (Hostel- $752.40) (Limo- $1050.00) (TOTAL PER STUDENT- $607.50) <--OLD - Edit and print and re-send in email to parents the group contact list - Check for variance days subs??? - Email for volunteer Drivers (see email for great format for this)
- Call Peggy at Corner Store to verify orders (select menu)
- Ask class about vegetarians/dietary restrictions/birthdays
- GLOW STICKS (after dinner free time-ultimate frisbee?)
Final Meeting Prep - Print parent info packet with contacts etc. - Print individual student payment form before final meeting (Loan - Design and print flyer reminder for parent meeting (beginning of Nov.) *Reminder: parent drivers bring license and insurance info - Collect all final paperwork. - Behavior Contract PSD/Kinard CARES - Student Health Form CELP - PSD Emergency Contact - PSD Power of Attorney Form - PSD Parent Driver Forms (+ copy of license and insurance) - Administer Meds Form? (PSD) - Talk about pizza, gas, breakfast, tolls, and IDs (anything else?) Agenda: 1.Distribute parent info packet/itinerary 2. Itinerary Plan (Google Earth Tour) 3. Review Emergency Contact Info and Explain Emergency Calling Tree Protocol 4. Flight & Baggage Information 5. CELP Information 6. Packing List 7. Behavior Expecations 8. Final Payments Due ($357.50- if payed deposit) 9. Finalize parent Drivers 10. Q & A? 11. Sophie Final Announcement (call for all people with missing paperwork, drivers license copies, signatures, etc) *Disclaimer - inclament weather (factors beyond our control) will result in family payments - Make a PPT for parent mtg. on Tuesday - FILL OUT BUILDING REQUEST FORM FOR MEETING MONDAY ASAP!!! - Finalize student payments
Final Trip Details
- Confirm limo transportation pickup times once finalized with ferry departures and camp timelines
- Bill E. (caution tape) to student suitcases
- Pay CIC remaining balance BEFORE we leave, but after parent meeting on Wednesday.
- Finalize and print all details in the chaperone packet (update all important business names and numbers)
- Get a lock from JB for cell phones/valuables
- Ziplock and Sharpie for Cell phones and notecards/pencils
- Print Driving Directions for parents to DIA (tollways??)
- Copy CIC health forms (all students) to turn into camp
- Print group travel roster for ferry and airports
- Leave PSD travel roster copy in office
- Get Joe's signature on volunteer driver forms
- Get nurse to sign on Med sheets --> ADMIN. MED FORM = ONE FORM W DOC SIGNATURE PER DRUG.
- Group Journal? Individual?
- Count pizza money to verify dollar amount
- Confirm that ALL drivers have their forms
- Go through meds
- Get proof of payment reciept from limo guy
RED = DONEGREEN = IMPORTANT / QUICK ACTION
Spring 2012 Mtg. Agenda
Early Fall 2012 Mtg. (Sept - 25, 26, 27 or Oct 2, 3, 4)
Late Fall 2012 Mtg. (Oct. 29, 30, 31, 1)
Pre Trip Plans
- Fill out Extended Field Trip Request (Domestic) Tiffony Bonner
-Chaperones?
- Rea K
- Matt R
- Joel R
- Steven W
- Scott W
- Dad?
- Complete Out of State Finance Form Linda Homan (Accounting)- Create meeting Flyer - 10/3/11
- Sent Out of State Form to Linda Homann in financial services (490-3366) WITH CELP CONTRACT for Deposit Payment to Camp
- Update PSD volunteer requirements for Suzanne T. to attend as a chaperone
- Create general medicine dosage suggestions to accompany Med Form in an effort to reduce carrying multiple bottles (Sophie)
- Finalize T-Shirt Design AND make an order form to send home at first meeting (Chris)
- Design PPT For Parent kick off mtg.(Chris)...Parent Partners (outdoor learning center and garden)
- Frontier Flight Agreement: Buy Tickets (Sophie) 10/14/11
- Schedule Make up Meeting
- Create email distribution list (final meeting date 11/1 ALL MEDS DUE, volunteer drivers, OFFICIAL TRIP APPROVAL, Process of confirming flights, reply to confirm address, med reminder, deposit reminder, t-shirt order, parent interest in garden planning)
- Mullen: Money Deposit (office)
- Call Lorie Porter/Becky Marrow regarding additional chaperone and deposit confirmation.
- Schedule a delegation of meds mtg. with Misti Neil
- Kim Visee: group health conditions and paperwork info
- Organize parent contact info and email responses (vol. drivers, etc.)
- Schedule subs (Bergmann- Cronin, Benson- Dan, Sophie- ?)
- Reserve Platinum Limo party bus - Ask about NEW/40 seat bus (Derek at Plainum Limo (888)546-6469 and derek@limo4me.com)
- Reserve hostel (LA Youth Hostel- John Estrada: john.estrada@lahostels.org) Website: http://lahostels.org/contact.html
- Fill out CELP Program Planner ASAP and FAX. Talk to Becky upfront about Howlands Peak hike. Ask for the most dynamic CELP leader they have.
- Email Peggy with order for Friday and Wednesday (better system for kids = how to hold them accountable for orders)
- Email Becky Marrow and Tiffony Bonner about school insurance certificate
- CERTIFICATE OF INSURANCE?? (sent from Tiffony Bonner w/risk management to Mara at CIC via fax)
- Finalize Trip Cost:
(Airfare- $5144.60)
(CIC Fees- $8240.00)
(Hostel- $752.40)
(Limo- $1050.00)
(TOTAL PER STUDENT- $607.50) <--OLD
- Edit and print and re-send in email to parents the group contact list
- Check for variance days subs???
- Email for volunteer Drivers (see email for great format for this)
- Call Peggy at Corner Store to verify orders (select menu)
- Ask class about vegetarians/dietary restrictions/birthdays
- GLOW STICKS (after dinner free time-ultimate frisbee?)
Final Meeting Prep
- Print parent info packet with contacts etc.
- Print individual student payment form before final meeting (Loan
- Design and print flyer reminder for parent meeting (beginning of Nov.) *Reminder: parent drivers bring license and insurance info
- Collect all final paperwork.
- Behavior Contract PSD/Kinard CARES
- Student Health Form CELP
- PSD Emergency Contact
- PSD Power of Attorney Form
- PSD Parent Driver Forms (+ copy of license and insurance)
- Administer Meds Form? (PSD)
- Talk about pizza, gas, breakfast, tolls, and IDs (anything else?)
Agenda:
1.Distribute parent info packet/itinerary
2. Itinerary Plan (Google Earth Tour)
3. Review Emergency Contact Info and Explain Emergency Calling Tree Protocol
4. Flight & Baggage Information
5. CELP Information
6. Packing List
7. Behavior Expecations
8. Final Payments Due ($357.50- if payed deposit)
9. Finalize parent Drivers
10. Q & A?
11. Sophie Final Announcement (call for all people with missing paperwork, drivers license copies, signatures, etc)
*Disclaimer - inclament weather (factors beyond our control) will result in family payments
- Make a PPT for parent mtg. on Tuesday
- FILL OUT BUILDING REQUEST FORM FOR MEETING MONDAY ASAP!!!
- Finalize student payments
Final Trip Details
- Confirm limo transportation pickup times once finalized with ferry departures and camp timelines
- Bill E. (caution tape) to student suitcases
- Pay CIC remaining balance BEFORE we leave, but after parent meeting on Wednesday.
- Finalize and print all details in the chaperone packet (update all important business names and numbers)
- Get a lock from JB for cell phones/valuables
- Ziplock and Sharpie for Cell phones and notecards/pencils
- Print Driving Directions for parents to DIA (tollways??)
- Copy CIC health forms (all students) to turn into camp
- Print group travel roster for ferry and airports
- Leave PSD travel roster copy in office
- Get Joe's signature on volunteer driver forms
- Get nurse to sign on Med sheets --> ADMIN. MED FORM = ONE FORM W DOC SIGNATURE PER DRUG.
- Group Journal? Individual?
- Count pizza money to verify dollar amount
- Confirm that ALL drivers have their forms
- Go through meds
- Get proof of payment reciept from limo guy
The Future of Kinard C.A.R.E.S.
Dangers
**
Opportunities
New Ideas
Questions?