home

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 * The TO-DO List: CATALINA**
 * RED = DONE **
 * GREEN = IMPORTANT / QUICK ACTION **

__** Spring 2012 Mtg. Agenda **__
 * Introductions- Who's Who?History/Context of Program
 * Know about Kinard CARES
 * Want to know/learn
 * What you Learned...
 * Elective Course vs. ELO
 * Music & Elective Opt Out
 * Contract/AgreementsParent Volunteers (Garden/Visioning)
 * Finances (fundraising/scholarship)
 * Communication Deadline for Drop Outs...
 * Trip Dates
 * Florida? (SWOT protocol)
 * Communication/Contact (Facebook, Emails, Phones)
 * Florida? (SWOT protocol)
 * Communication/Contact (Facebook, Emails, Phones)

Early Fall 2012 Mtg. (Sept - 25, 26, 27 or Oct 2, 3, 4)
 * Distribute all paperworkBirds Eye View Big Picture- Catalina Island Trip & Goals
 * Meds
 * Drivers?
 * Money and Deposits
 * Money and Deposits

Late Fall 2012 Mtg. (Oct. 29, 30, 31, 1)
 * Collect all paperwork/meds
 * Itinerary Details

**__Pre Trip Plans__** - Fill out Extended Field Trip Request (Domestic) Tiffony Bonner -Chaperones? - Complete Out of State Finance Form Linda Homan (Accounting) - Create meeting Flyer - 10/3/11 - Sent Out of State Form to Linda Homann in financial services (490-3366) WITH CELP CONTRACT for Deposit Payment to Camp - Update PSD volunteer requirements for Suzanne T. to attend as a chaperone - Create general medicine dosage suggestions to accompany Med Form in an effort to reduce carrying multiple bottles (Sophie) - Finalize T-Shirt Design AND make an order form to send home at first meeting (Chris) - Design PPT For Parent kick off mtg.(Chris)...Parent Partners (outdoor learning center and garden) - Frontier Flight Agreement: Buy Tickets (Sophie) 10/14/11 - Schedule Make up Meeting - Create email distribution list (final meeting date 11/1 ALL MEDS DUE, volunteer drivers, OFFICIAL TRIP APPROVAL, Process of confirming flights, reply to confirm address, med reminder, deposit reminder, t-shirt order, parent interest in garden planning) - Mullen: Money Deposit (office) - Call Lorie Porter/Becky Marrow regarding additional chaperone and deposit confirmation. - Schedule a delegation of meds mtg. with Misti Neil - Kim Visee: group health conditions and paperwork info - Organize parent contact info and email responses (vol. drivers, etc.) - Schedule subs (Bergmann- Cronin, Benson- Dan, Sophie- ?) - Reserve Platinum Limo party bus - Ask about NEW/40 seat bus (Derek at Plainum Limo (888)546-6469 and derek@limo4me.com) - Reserve hostel (LA Youth Hostel- John Estrada: john.estrada@lahostels.org) Website: http://lahostels.org/contact.html - Fill out CELP Program Planner ASAP and FAX. Talk to Becky upfront about Howlands Peak hike. Ask for the most dynamic CELP leader they have. - Email Peggy with order for Friday and Wednesday (better system for kids = how to hold them accountable for orders) - Email Becky Marrow and Tiffony Bonner about school insurance certificate - CERTIFICATE OF INSURANCE?? (sent from Tiffony Bonner w/risk management to Mara at CIC via fax) - Finalize Trip Cost: (Airfare- $5144.60) (CIC Fees- $8240.00) (Hostel- $752.40) (Limo- $1050.00) (TOTAL PER STUDENT- $607.50) <--OLD - Edit and print and re-send in email to parents the group contact list - Check for variance days subs??? - Email for volunteer Drivers (see email for great format for this) - Call Peggy at Corner Store to verify orders (select menu) - Ask class about vegetarians/dietary restrictions/birthdays - GLOW STICKS (after dinner free time-ultimate frisbee?)
 * Rea K
 * Matt R
 * Joel R
 * Steven W
 * Scott W
 * Dad?

- Print parent info packet with contacts etc. - Print individual student payment form before final meeting (Loan - Design and print flyer reminder for parent meeting (beginning of Nov.) *Reminder: parent drivers bring license and insurance info  - Collect all final paperwork.  - Behavior Contract PSD/Kinard CARES  - Student Health Form CELP  - PSD Emergency Contact  - PSD Power of Attorney Form  - PSD Parent Driver Forms (+ copy of license and insurance)  - Administer Meds Form? (PSD)  - Talk about pizza, gas, breakfast, tolls, and IDs (anything else?)  Agenda:  1.Distribute parent info packet/itinerary  2. Itinerary Plan (Google Earth Tour)  3. Review Emergency Contact Info and Explain Emergency Calling Tree Protocol  4. Flight & Baggage Information  5. CELP Information  6. Packing List  7. Behavior Expecations  8. Final Payments Due ($357.50- if payed deposit)  9. Finalize parent Drivers  10. Q & A?  11. Sophie Final Announcement (call for all people with missing paperwork, drivers license copies, signatures, etc) *Disclaimer - inclament weather (factors beyond our control) will result in family payments - Make a PPT for parent mtg. on Tuesday - FILL OUT BUILDING REQUEST FORM FOR MEETING MONDAY ASAP!!! - Finalize student payments
 * __Final Meeting Prep__**

__Final Trip Details__ - Confirm limo transportation pickup times once finalized with ferry departures and camp timelines - Bill E. (caution tape) to student suitcases - Pay CIC remaining balance BEFORE we leave, but after parent meeting on Wednesday. - Finalize and print all details in the chaperone packet (update all important business names and numbers) - Get a lock from JB for cell phones/valuables - Ziplock and Sharpie for Cell phones and notecards/pencils - Print Driving Directions for parents to DIA (tollways??) - Copy CIC health forms (all students) to turn into camp - Print group travel roster for ferry and airports - Leave PSD travel roster copy in office - Get Joe's signature on volunteer driver forms - Get nurse to sign on Med sheets --> ADMIN. MED FORM = ONE FORM W DOC SIGNATURE PER DRUG. - Group Journal? Individual? - Count pizza money to verify dollar amount - Confirm that ALL drivers have their forms - Go through meds - Get proof of payment reciept from limo guy

http://bergmannscience.wikispaces.com/Kinard C.A.R.E.S.

__The Future of Kinard C.A.R.E.S.__

__Dangers__


 * 8th graders (are they mature enough to handle the program and trip)
 * 8th grade CSAP schedule?

** __Opportunities__ **


 * It's a great experience and I'd hate to eliminate it
 * We need to maintain the recycle and compost programs at school (if no Kinard CARES, then who?)

** __New Ideas__ **
 * Have the trip in late March or early April
 * Set trip cost early in the program ($800) to eliminate headaches & guesswork. This also allows for a safety net fund.

** __Questions?__ **


 * How many kids would we be required to take (ELO structure)?
 * Could this be a specialized ELO with only 20 students?
 * How many paid sub days could we afford (Jacob/Chris)?
 * What is the CSAP schedule for next year?